A monitored cycle brings the same patient back several times, often on a few days’ notice, and retrieval needs a responsible adult on site to drive them home. Carepassage gives those patients a hotel near your clinic, booked from a link in your name, and gives you the first record you have had of the travel your protocol generates. It costs your clinic nothing.
Monitoring appointments are set a few days out and retrieval lands where the follicles say it lands, so a room booked three weeks ago on a consumer site is now the wrong dates on terms nobody read. Sedation means a second traveler whether or not anyone planned for one.
Your coordinator fills in a short form when the cycle is scheduled. The patient gets a secure link branded as your clinic, sees hotels ranked by distance to the site they are actually visiting, books, and pays with their own card. Intake captures the companion and the bed configuration so the room fits the trip.
Cancellation terms are the property’s own and are shown in full before the patient commits, which matters more in fertility than in almost any other specialty. Every stay lands on the record: which patient, which visit, which property, how many nights, what it cost, and what they thought of it.
The patient sees that property’s own cancellation terms before booking, and those terms govern. We do not layer a Carepassage policy on top or promise flexibility a hotel has not agreed to. What we do is make the terms impossible to miss at the moment of choosing.
Keep it. For a single property you negotiated hard on, your own code may be better. What a code cannot do is cover the patient who books elsewhere, or report anything back to you. This is about coverage and a record, not about beating your rate.
Nothing. No subscription, no per-seat fee, no setup cost, and no card on file. The hotel industry pays a commission on every booking, the same one a consumer travel site collects today, and that funds the platform instead.